MiniFinder’s proprietary systems use smart technology and real-time features to enhance safety, security, and control in everyday life.
Our Categories
Selected Products
MiniFinder’s proprietary systems use smart technology and real-time features to enhance safety, security, and control in everyday life.
Our Categories
Selected Products
Getting a company car in Sweden is a great benefit. You do not have to worry about ownership, maintenance, or many daily costs. But quite quickly, another question comes up: how do you actually keep track of all your trips, and what needs to be reported to the Swedish Tax Agency?
Many people start simple, using a notebook or a basic triplog template and assuming they will remember how the car is used. Over time, this becomes difficult. Trips get mixed up, details are forgotten, and you lose a clear overview of how the vehicle has actually been used.
The foundation of Swedish company car rules is simple. You must be able to clearly show how the vehicle is used and separate business driving from private driving. Business trips include travel related to work, such as visiting clients or moving between job sites, while private driving includes everything else, including commuting.
This distinction directly affects how the car is taxed. If you exceed 10 private occasions per year or more than 1000 km, the vehicle is classified as a taxable benefit car. This is why having a reliable triplog or automatic mileage tracker is essential, as it provides clear documentation of how the car is used.
To meet the requirements of the Swedish Tax Agency, you need a complete and accurate triplog. It is not just a list of trips, but official documentation that proves how the vehicle has been used over time. This becomes especially important when handling mileage reimbursement or proving that the vehicle has not been used privately beyond the allowed limits.
Manual tracking often becomes unreliable over time. Missing trips or incomplete details can quickly make your documentation insufficient. What starts as a simple task often turns into a time-consuming process that is difficult to maintain consistently.
Maintaining a manual triplog requires continuous effort. You need to track distances, remember routes, and define the purpose of each trip, which often leads to errors or missing information. Reconstructing trips afterward is both time-consuming and unreliable.
With an automatic mileage tracker, this process becomes seamless. An electronic triplog records every trip in real time and collects all required data automatically. At the end of the day, you simply classify each trip as business or private in the app and add a short comment if needed.
MiniFinder’s automatic mileage tracker and electronic triplog records all essential trip data automatically:
This ensures that your triplog is always complete and ready to use without manual input.
To be accepted by the Swedish Tax Agency, your triplog must be detailed and continuously updated. It should clearly show how the car has been used throughout the year and for each individual trip.
A compliant triplog includes the year, vehicle registration number, and odometer readings at the beginning and end of the year. For each trip, you must document the date, odometer readings at start and end, start and end addresses, distance driven, the purpose of the trip, and which locations or contacts were visited.
When it is time to file your taxes or if Skatteverket requests documentation, you need to provide a complete and accurate triplog. The Swedish Tax Agency can request records up to 6 years back, and accounting regulations require documentation to be stored for at least 7 years.
With an electronic triplog from MiniFinder, all your trip data is securely stored and easily accessible over time. You can generate reports instantly and provide complete documentation to finance teams, management, or the Swedish Tax Agency without needing to reconstruct trips afterward.
Here you can find answers to common questions about a Digital Triplog
The Swedish Tax Agency can request mileage logs up to 6 years back during a tax review. According to accounting regulations, documentation should be stored for at least 7 years.
Private driving includes all trips not related to work, including commuting. If you exceed 10 occasions or 1000 km per year, the car is considered a taxable benefit.
A valid mileage log must include date, start and end addresses, odometer readings, distance, purpose of the trip, and the vehicle registration number.
Yes, digital mileage logs are accepted as long as they are accurate, complete, and maintained continuously over time.
If you cannot provide a valid mileage log during a tax review, you may be taxed for the full benefit value of the company car.
Yes, if you use a private car for business trips, you need a mileage log to claim reimbursement and report it correctly in your tax return.
Visit our contact page.
